How To Export and Import Emails in Outlook 2007

When transferring to a different hosting provider or server or switching from IMAP to POP (or vice versa), it's important to back up all your email files to avoid losing any important data. 

In Outlook 2007, you can export and import your emails using the Import and Export Wizard. Just follow the instructions below.

Exporting emails in Outlook 2007

To back up your emails, use Outlook’s Export feature:

1. Open Outlook and click File from the top menu.
2. Select Import and Export from the dropdown menu.
3. In the Import and Export Wizard, select Export to a file and click Next.
4. Click Outlook Data File (.pst), then click Next.
5. Select the name of the email account to export. Ensure that Include subfolders option is ticked, then click Next.
6. Click Browse to choose where to save the Outlook Data File (.pst), then click OK to proceed.
7. Under Options, specify what to do when exporting items that already exist in the destination folder, then click Finish.

Importing emails into Outlook 2007

After setting up your email account using your new server settings, you can restore all your emails using these steps:

1. Open Outlook and click File from the top menu.
2. Select Import and Export from the drop-down menu.
3. In the Import and Export Wizard, select Import from another program or file and click Next.
4. Click Outlook Data File (.pst), then click Next.
5. Click Browse to select the Outlook Data File (.pst) that you want to Import, then click OK to proceed.
6. Under Options, specify what to do when importing duplicate files, then click Next.
7. In the next window, select the folders that you want to import.
    

   NOTE: To import everything in the .pst file, select the top of the hierarchy. Make sure to choose Personal Folders, Outlook Data File or your email address; which are usually pre-selected. Include subfolders is also ticked by default.



8. In the same window, select Import items into the current folder, or select Import items into the same folder in to specify a different destination folder/mailbox, e.g. your Office 365 mailbox.
9. Click Finish to begin the importing process.